The 5 Red Flags of Project Overload

Dealing with project overload

Project management is an essential part of any company’s operations.

Business owners launch projects with an objective in mind.

Each project must achieve specific results.

Ideally, each project contributes to larger business goals.

Successful completion of each project will help the business grow and prosper.

But there are many ways a project can go off track and miss targets.

How do you know when it’s time for you to start considering investing in project management?

Here are a few of the warning signs.

1. You’re Overwhelmed by Tasks

Small businesses and solo entrepreneurs often manage their work based on tasks rather than projects.

If tasks pile up, the difficulty of handling them increases as well and takes away from the big picture.

This can lead to a feeling of overwhelm and difficulty getting things done.

Project management allows you to focus on each project and its objectives.

Plan your projects with a specific timeframe and set constraints.

Managing in this way helps you see all the individual moving parts not as isolated tasks but part of one big project.

2. You Keep Missing Deadlines

Do you, or your team have trouble meeting deadlines?

One sign you need project management is when you can’t get things done on time.

No matter how important the task or how organised you are, you never get finished on time.

One of the major responsibilities of a project manager is to ensure everything is progressing to meet deadlines.

They look at all the moving parts of each aspect of a project and take action when things are not moving as they should be.

The result is that your team works more efficiently and things get done in a timely manner.

3. Information Isn’t Flowing

Are all your team members on the same page?

Has each stakeholder learned what they need to know?

Are team members aware of what others are doing?

One of the principal aims of a project manager is to ensure good communication.

In addition to sharing a focus, objectives, roles, and goals of a project, the manager also encourages interaction to make sure everyone is on track working together.

4. You’re Always Over Budget

Budgeting is difficult.

Project management overlooks the entire project and creates a realistic budget.

Along with timeframe, this is one of the most important constraints.

The project manager keeps an eye on expenses as it moves forward to make sure the project sticks to its budget.

5. Too Many Surprises

Even if you’re great at planning and managing your team, things seldom go as expected.

When surprises occur that throw you off track, this is a sign that project management could help.

Project managers are good at handling risk.

A good PM will anticipate every possible thing that could go wrong through the course of the project.

They will also develop contingency plans for each risk.

Then, when a red flags occurs, they make the decision whether to implement a contingency plan.

This prepares you for the sudden surprises you encounter along the way.

You Have Business Goals to Achieve

Project overload can be the cause of immense strain and stress.

It’s essential to identify the warning signs early on.

It is important for project managers to be aware of the five red flags of project overload.

When a project is taking too much time, resources and money, it is a sign that something needs to change.

The ability to recognise the signs of a struggling project can help you take decisive action to get projects back on track.

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Written by 

Co-Founder & CEO of Link Management Group. An Investor & Coach to Small Business Owners, for the past 30 years I have helped startup and early-stage businesses to enter new markets and achieve sustainable growth of both revenue and profits. I have experience across a diverse range of sectors including central government, information services, software, health insurance, pet products, couture fashion, entertainment and aviation.  How can I help your organisation accelerate growth and achieve its full potential? 

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